Specific sections from the hand book are used on different pages of the website. These are the sections that do not have their own page. To see the entire handbook as one document, please download the Handbook PDF from the link above. Thank you!
A registration fee of $100 is required to register your child for classes. This charge is a non-refundable fee that does not apply to tuition.
August’s tuition is due on or before August 10. Unless prior arrangements are made with the School Director, monthly tuition is due on or before the fifth of each succeeding month beginning with September and continuing through May 5th. Weekly tuition is due by Wednesday of each week. Students may not attend classes when parents are delinquent in making payment by the 5th of the month (with the exception of August's payment which is due by the 10th). Checks should be made payable to: CLS (Christ Lutheran School).
Children are expected to remain in the program for the entire year, except in unusual cases. If a child must withdraw from the program, a 30-day written withdrawal notice is requested. This allows us to notify parents on our waiting list. We reserve the right to remove a student from our enrollment list and give that seat to a child on the waiting list, if a child is irregular in attendance, or has prolonged absence of three weeks or more.
Christ Lutheran School observes August 1 as the cut-off date for grade determination.
Tuition Policy in Case of Absence
Full tuition is still expected when a child is absent due to normal childhood illnesses or a prolonged absence for any reason. If other situations arise, please speak with us so we might work out a satisfactory solution for all concerned, if at all possible.
If a parent does not arrive to pick up his/her child, the staff will:
1. Try to contact the parent at work, home, or location listed in the sign-in book.
2. Call the emergency number on the child’s registration form and have that person pick up the child.
3. A child will not be left unattended.
If a parent is detained, and unable to arrive promptly to pick up a child within 10 minutes of class dismissal, and this action becomes a habit a $25 late fee will be charged to the parent for these services, or $15 per half-hour for child care.
Personal Items and Toys
Parents are asked to label their child’s personal belongings. If your child is asked to bring objects from home for show-and-tell, the child will be instructed to keep them in their backpack when not using them. This practice aids in the development for poise, self-confidence, and language skills.
We ask that you leave your child’s personal toys at home. We have many new and exciting toys, plus educational experiences for the children and there is no need for personal toys.
On occasion we will permit visits by student pets. The teacher’s permission is necessary prior to such visits, so that precautions and allergies may be taken into consideration.
In the event of an accident at the center resulting in injuries that require medical attention, the insurance carried by Christ Lutheran School will provide secondary coverage up to $5,000, with the parent’s personal insurance as primary coverage. The insurer for Christ Lutheran Church and School is Church Mutual Insurance.
Arrival at Christ Lutheran School
It is important that children arrive as near to the starting time as possible. Doors will be open 15 minutes prior to start time.
Parents are expected to pick up their child within 15 minutes of the end of school. No child will be released to a person not authorized by a parent to pick up their child. Identification may be required. The registration form designates the only people to pick up a child. We must have written or verbal authorization from the parent for any changes, especially in the event that someone other than parents, grandparents or ride-sharing parents are to pick up the child. Identification may be required. The staff reserves the right not to let a child leave the premises if they feel that the child would be placed in an unsafe situation. If the situation should arise, an alternate method of transportation will be suggested.
Dress is your choice of khaki, navy, or black uniform pants or shorts, along with your color choice of short or long sleeved polo. Shoes are closed-toe. All clothing items will be without slogans or writing.
Progress Reports and Report Cards
Report cards will be provided no less than four times per year. Progress reports will be sent mid marking period in grades 1-2 for any students in danger of not meeting expectations. We will begin the school year with an assessment of each student’s skills, and continue to evaluate throughout the year for progress.
The following grading system will be used depending on the grade and subject matter:
E - Exceeds Expectations M - Meets Expectations N - Needs Improvement. As we add grades to our school, we anticipate using letter grades similar to A 90-100 B 80-89 C 70-79 D 60-69 F 59 or below
It is recommended that students struggling to maintain academic standards go through a remediation process. This can consist of monitored extra work, extra homework assignments, and personal attention (providing there are appropriate number of faculty/staff to achieve this). It is the desire that all students do well at Christ Lutheran School, Perry, but that there is also in place a working system to aid them in achieving this goal beyond regular classroom instruction.
We hold two parent-teacher conferences for each child during the year. Additional conferences are arranged at the request of the parents or the teacher as needed.
Infectious or Communicable Diseases
The director will notify all parents of any communicable diseases that occur among the children along with specific guidelines for the safe return of the child to school. Parents are asked to notify the director within 24 hours of any communicable disease incurred by your child.
Federal Tax ID Number
Our School Federal Tax Identification Number is 86-2985241. This number is sometimes requested for tax purposes.
Christ Lutheran School complies with the Georgia State Immunization Law regarding immunizations.
Written verification of Immunization including the month, day and year for DPT, polio, measles, rubella, hemophilus influenza B (Hib) and mumps must be provided to us from your doctor or health care source prior to the first day at school.
Your child may not attend School until immunization records are submitted. This information is part of our health care form which is to be completed and returned prior to the first day of school.
For the safety and well-being of all children, the child who has any of the following symptoms must remain at home:
* Fever of 100 degrees or more
* Reddish or pink eye, with or without drainage
* Croup cough-respiratory distress
* Consistent nasal drainage
* Diarrhea - 3 or more abnormally loose stools in succession
* Any undiagnosed rash - chicken pox, impetigo, measles, ringworm, scabies, hand-foot & mouth disease, etc.
* Signs of abdominal pain, headache or unusual tiredness
* Unusual paleness or irritability
* Head lice
Children must be symptom free or on medication 24 hours before returning to the class. When children arrive at class, each child is greeted by the teacher or helper who does a quick assessment to determine that the child is healthy. Parents are encouraged to establish a plan for back-up care should their child be ill or become ill while at our program.
If a child becomes ill during the session, a parent or authorized pick-up person will be notified and informed to make arrangements to have the child picked up. Until the parent or authorized person arrives, the child will be made comfortable, will be separated from the other children, but within sight and hearing of an adult. If neither parent can be reached, we will notify the person designated on the registration form. If we are unable to reach anyone to pick up the child or if there are delays, we will continue to assess the child’s condition frequently. If we feel the child’s condition warrants medical attention, we will contact the child’s source of health care or, if necessary, call 911.
Medications (Non-Emergency) and Storage
Medications may be given to your child at School in non-emergency situations, only with your approval and a written authorization from your child’s physician or dentist. At such times, medication can be given only as prescribed. A legible label on prescription medications shall be on the original container. These directions must be followed carefully. If there is an expiration date on the label, the medication will not be given beyond this date. We prefer to not administer non-prescription medication. In the rare occasion you believe this is necessary, the medication would need to be provided in the original container and written directions and permission will need to be provided by the parent. Parents must write medicinal instructions on the Medical Permission Sheet before a teacher can administer ANY medication. Children with asthma or insect allergies must have written permission on file for teachers to administer any regular, oral, topical, or inhaled medication.
If your child should swallow or eat anything that is poisonous while at our program, the Poison Control Center will be notified immediately. The staff would then follow all directions that the Poison Control would give.
Medication is stored in the following ways:
1. Non-refrigerated medications, along with measuring spoons or other administration devices, are placed in labeled zip-lock bags and stored in a locked container.
2. Refrigerated medications, along with measuring spoons or other administration devices, are placed in labeled zip-lock bags and placed in a locked container in the refrigerator.
All full-time staff will be trained in first-aid every three years and CPR every two years. If your child receives a minor cut or abrasion at our program his/her teacher will wash the area with soap and water and apply a Band-Aid. Any further treatment of the wound must be done at home. If your child’s teacher feels that the wound requires medical attention, parents will be notified.
Parent Input and Involvement
Your input and needs are important to us as we try to provide the best possible service. If at any time you wish to visit the classroom to see your child, please feel that you are welcome. If you have talents, job skills or a craft that you think might be interesting to our School students, please let us know.
We want to maintain open communication at all times with our students/parents. We encourage you to give us feedback on our program and planned activities. At all times we hope you will feel free to speak with any of us about a concern or complaint. Please speak to the teacher directly in order to settle a situation or grievance. If you cannot find a resolution at this point, please speak to the director and/or pastor. We wish to serve you in the best way possible. Please refer to the Grievance Procedures in this handbook.
Sharing Information and Photos
Our School protects the personal information of our School students and families. Your personal information will never be sold. Not will it be made available online without first seeking your written permission. However, in enrolling your child, you are agreeing to the sharing of information and the use of photos in the following limited manners:
1. Your first name and phone number may be shared with another School family interested in contacting you for ride-share, transportation purposes, or a School activity.
2. Your child’s photo, family photos which you voluntarily provide, or photos of school related activities may be displayed within the School (e.g. display of child’s family tree).
Parents will be able to provide more specific information regarding the sharing of photos on the registration form.
Weather Related School Closings or Delays
In the event of severe weather our School follows the Houston County Public School closings or delays. In cases of inclement weather, we encourage parents to put safety of their child above the importance of being on time for the start and finish of school. On such days, we will give extra understanding should you arrive late for the start or finish of school. Your safety is our greatest consideration.
If a serious accident occurs, the child may be taken to Houston Med-Stop, the closest doctor’s office to Christ. If necessary, 911 will be called and the Paramedic unit requested. Every effort will be made to contact parent(s) or guardians.
In the event of a weather emergency such as a tornado or severe storm warning, the staff will move the children to a safe place as quickly as possible: The children will be quickly gathered. The staff and children will then proceed to the restroom (a room without any windows). Lights and windows will be shut by the Volunteer or Teacher as the class leaves the room. Attendance will again be taken after the children are in the restroom. All children remain in their places until the All Clear is given by the teacher, according to the weather instructions given by radio.
In the event of a fire at the church, the staff will move the children to a safe place as quickly as possible: The staff will determine the use of the exit. The children will be quickly gathered. The teacher or volunteer will turn off lights as the children leave the room and proceed to the east side of the church. Attendance will be taken. The staff and children will remain until the teacher in charge gives the All Clear sign. The children will be familiar with this procedure, as unannounced fire drills will be conducted.
Staff members at Christ Lutheran School are mandated by state law to report suspected child abuse. This means that if they know or have reason to believe that a child is being physically or sexually abused, they are required to contact the Child Protection Services of Houston County to report verbally and in written form the child’s name, the name and address of the alleged perpetrator (if known), the extent of injuries, and their own name.
Christ Lutheran School is governed by the Christ Lutheran Board of Education, which is under the Church Council, which in turn is responsive to the Voters assembly of Christ Lutheran.
Dangerous Instrument Policy
A student will not possess, handle, transport, or use on school property, or at school-related activities, any weapon, dangerous object, or illegal or harmful drug or substance. Violation may be punishable by suspension, expulsion, or may be cause for referral to the criminal justice system if extreme hazard and danger resulted from the student action.
Research and Public Relations Permission
School children will not be involved in research or public relations activities unless written permission is obtained from a parent or guardian.
If a teacher should need to miss a day of class, a qualified teacher will be called to teach that day. We will try to have our substitute teachers be people that the children are already familiar with so the change will not cause serious disruption.
Changes in Policies and Procedures
Existing policies, practices, and fees are subject to change. We try to avoid making policy changes to our program during the course of the school year, but when such changes are necessary they will be communicated to parents in a timely fashion.
Guidance and Discipline
Discipline is guidance which helps correct, strengthen, improve and help the child to learn to control his/her actions. All discipline will be administered in a kind, gentle, and loving Christian manner. We expect the children to grow and learn the Christian principles and guidelines that Jesus set forth for us in the Bible and by His example.
Actions prompted by a combination of thoughts and feelings make up behavior.
To discipline and guide behavior:
1. We prepare the environment so there are enough choices of activities for all the children to do and enough materials for the children to use.
2. Teachers model expected behavior.
3. Teachers set limits to:
a. Give children proper direction,
b. Help children learn and understand the difference between appropriate and in-appropriate behavior.
c. Help children develop self-control. Limits are explained to the children, and adapted to meet the needs of the individual and the situation.
4. Children are allowed to express their feelings, but not in a destructive way, nor in a way that would be harmful to others, to themselves, or to things.
5. Children may express their feelings:
a. Through conversation with a teacher, helping them to know that the teacher understands/is accepting of these feelings and is ready to provide help and alternatives to improve these feelings.
b. By being channeled to a media or space that will accommodate the physical release of their feelings.
6. In some instances, it is necessary for a child to be removed from the group temporarily, to gain control of his/her actions. No child will be separated from the group until after he/she:
a. Has been told what the acceptable behavior is at that time.
b. Has been offered opportunity and encouragement to change the behavior.
c. And has been helped to understand why his/her behavior is not acceptable at that time.
A child who requires separation from the group must remain within an unenclosed part of the room where a child can be continuously seen and heard by a staff person. Return to the group must be as soon as the behavior that precipitated the separation stops.
If your child is separated from the group, it will be documented in a special logbook. If your child is separated from the group three times or more in one day, you will be notified and the record of the parent notification will be indicated in the daily logbook.
If a child is separated five times or more in one week or eight times or more in two weeks, a special meeting will be set up with the parents, the child’s teacher, and the director to determine how the behavior should be handled.
7. Teachers will be firm, but remain calm, positive and respectful of the child. They will be certain to explain to the child that it is the current action that is not acceptable, and not the child as a person.
8. Teachers may hold a child who is about to cause bodily harm to prevent harm to others, but will not employ any physical punishment.
9. Children are not shamed, humiliated or labeled.
10. Teachers will consult with parents if serious inappropriate behavior occurs frequently.
There will be no withholding food, light, warmth, clothing, medical care or use of mechanical restraints, (such as tying) as a punishment for unacceptable behavior.
Corporal punishment will not be practiced.
Self-confidence will be built in children by praising good work, and giving words of encouragement. They will be given a warm atmosphere and consistently handled.
Children will be encouraged to develop a positive attitude toward others and group participation will be encouraged.
Grievance Procedure and Guidelines
Complaints and disagreements with Christ Lutheran School policies or staff will be handled in the following prescribed manner and time frame:
Step 1: Parents are greatly encouraged to voice complaints and concerns immediately to teacher, volunteer, or staff member involved, if any. Our staff is committed to resolving conflicts on this level if at all possible.
Step 2: Complaint should be taken to the Principal/Pastor. The Principal is given a period of two weeks to give answer to, or attempt to resolve complaint.
Step 3: If complaint remains unresolved, it should be submitted in writing to Christ Lutheran Church Board of Education, which will have a period of two weeks to respond to complaint in writing.